Administrative

Administrative Assistant

Administrative Assistant to provide comprehensive administrative and clerical support within a fast-paced construction office environment. This role is essential to supporting Project Managers and internal teams by ensuring project documentation, permits, contracts, and records are accurate, organized, and up to date.

Key Responsibilities

• Set up and maintain physical and electronic project/contract files
• Review, edit, obtain approval, and transmit change orders and correspondence
• Organize and transmit submittals for equipment and fixtures
• Process and track electrical permits and schedule inspections with local jurisdictions
• Create and renew locates with Sunshine State or appropriate authorities
• Prepare project closeout documentation, operations manuals, and panel schedules
• Maintain company licensing across municipal and county jurisdictions
• Review and document Certificates of Insurance from subcontractors and suppliers
• Create and distribute daily, weekly, and monthly reports
• Coordinate meetings, maintain department records, and support front desk as needed
• Process purchase orders, subcontracts, DOP packages, and uniform requests
• Maintain permit and inspection logs
• Support manpower coordination and assist with event planning

Qualifications

• 3–5 years of administrative experience in a construction office required
• High School Diploma or GED
• Strong organizational and communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to write and edit correspondence with strong attention to grammar and detail
• Basic math skills required
• Familiarity with estimating software is a plus

Physical Requirements

This is primarily a sedentary position with occasional lifting of office supplies (up to 20 lbs), filing, and standing as needed.

We are an Equal Opportunity Employer and maintain a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to protected status under applicable federal, state, or local laws.

If you are a detail-oriented administrative professional looking to grow within the construction industry, we encourage you to apply.

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