Accounts Receivable

POSITION OVERVIEW:

The Accounts Receivable Specialist is responsible for ensuring accurate and timely invoicing, payment collection, and reconciliation of customer accounts. The ideal candidate has strong analytical and organizational skills, excellent communication abilities, and thrives in a deadline-driven environment.

KEY JOB RESPONSIBILITIES:

• Generate and issue accurate customer invoices based on contracts, sales, or service agreements.
• Monitor accounts for overdue invoices/debts and follow up with clients via phone, email, or mail to ensure timely payments.
• Record incoming payments (checks, ACH) in compliance with financial policies and procedures.
• Apply payments to customer accounts within our ERP system
• Maintain and update customer records, payment terms, and contact information.
• Review aging reports and escalate delinquent accounts as needed.
• Coordinate with other departments to resolve billing disputes or discrepancies.
• Assist in month-end closing by preparing reports and documentation as needed.
• Support internal and external audits by providing documentation and explanations for AR transactions.
• Any tasks as assigned by leadership.

JOB SKILLS:

• Proficiency in accounting software
• Strong Microsoft Excel skills standard office software (Word, Outlook).
• Excellent organizational, problem-solving, and communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to follow up on outstanding invoices and handle customer interactions.

EDUCATION & TRAINING:

• H.S. diploma or GED equivalent with relevant work experience
• Associate degree in accounting or related field preferred

MINIMUM REQUIREMENTS:

• 3+ years of experience in accounts receivable or general accounting
• Basic knowledge of accounting principles and AR processes.

PREFERRED REQUIREMENTS:

• Experience with collections or credit analysis.
• Knowledge of GAAP and internal controls.
• Familiarity with ERP systems and various customer portals.
• Bachelor’s degree in accounting, finance, or related field preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Position is at least 80% to 95% at a desk working with computer. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions. Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions.