Project Administrator

Construction Project Administrator

Richmond, VA

About the Role

Our client is seeking a detail-oriented and proactive Construction Project Administrator to support project managers and ensure efficient project operations from start to finish. This role is critical to maintaining accurate documentation, supporting billing and compliance, and keeping construction projects running smoothly.

This opportunity is ideal for someone who thrives in a fast-paced, deadline-driven construction environment and brings strong organizational skills, accuracy, and a sense of urgency.

Core Values

This position operates in alignment with our client’s core workplace values:

• Safety: Prioritizes the prevention of injuries and incidents
• Integrity: Acts with honesty and accountability
• Empathy: Understands and respects the perspectives of teammates and customers
• Urgency: Responds promptly to priorities without compromising safety or quality

Key Responsibilities

• Manage and maintain project documentation, including contracts, change orders, and compliance records
• Assist with project setup, billing, invoicing, and cost tracking
• Coordinate communication between project teams, vendors, and customers
• Prepare, maintain, and distribute project reports
• Research, maintain, and resolve discrepancies to ensure accurate project and financial records
• Support jobsite documentation requirements, including drawings, site safety plans, and related materials
• Assist with project closeout documentation in accordance with project specifications
• Provide technical support for construction-related software and hardware
• Serve as backup support for other construction administration functions as needed
• Perform additional duties as assigned in support of construction operations

Education & Experience

• High school diploma or equivalent required
• Minimum of 5 years of experience in construction administration

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with Bluebeam
• Experience using construction management software such as Procore or similar platforms
• Strong understanding of construction billing processes, lien waivers, and compliance documentation

Core Competencies

• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines in a dynamic construction environment
• Excellent written and verbal communication skills
• Professional demeanor and ability to collaborate with diverse teams
• Ability to work independently with minimal supervision

Preferred Qualifications

• Knowledge of construction terminology and workflows
• Familiarity with AIA billing formats
• Experience supporting multiple construction projects simultaneously

Why Join Our Client

• Competitive pay and comprehensive benefits package
• Opportunities for professional growth and career development
• Collaborative, team-oriented construction environment with a focus on excellence